OM Manual Step

MANUAL SYSTEM CATEGORIES

Organize the manual into the following major system categories:

·         PDS - Power Distribution System

·         LTG - Lighting Systems

·         COM - Communication Systems

·         FSS - Fire Safety Systems

·         SEC - Security Systems

·         SPS - Special Systems

SUB-SYSTEM DIVISIONS

Divide major system categories into subsystems as follows:

PDS - Power Distribution System:

1.      Medium Voltage Systems (750 Volts – 11-13.8-33KV)

2.      Low Voltage Systems (Below 750 Volts)

3.      Emergency Systems

4.      Motor Control Systems

5.      Uninterruptible Power System (UPS)

LTG - Lighting Systems:

1.      Interior Lighting

2.      Exterior Lighting

3.      Lighting Control

COM - Communication Systems:

1.      Public Address System

2.      Card Access/Security System

3.      Closed Circuit Television System

4.      Intercom System

5.      Nurse Call System

6.      Programmable Clock System

7.      Telephone System

8.      Cable Television System

9.      Pocket Paging System

10.  Mobile Radio System

11.  Doctor's Register System

12.  Dictation System

13.  Sound Masking System

FSS - Fire Safety Systems:

1.      Fire Alarm System

2.      Emergency Voice Communication System

SEC - Security Systems:

1.      Electronic Access Control

2.      Intrusion Detection

3.      Video Surveillance

4.      Electronic Detention Monitoring Control System

SPS - Special Systems:

1.      Lightning Protection

2.      Solar Photovoltaic System

3.      Other Systems

ORGANIZATION OF EACH SUBSYSTEM

Organize each sub-system into the following sections:

1.      Operations Section

2.      Maintenance Section

3.      Contract Documentation Section

4.      Standards Section

INDEX AND COLOR CODING

Provide an index and divider for each subsystem and section, color-coded as follows:

System Category	Color
PDS Subsystems	Blue
LTG Subsystems	Yellow
COM Subsystems	Green
FSS Subsystems	Red
SEC Subsystems	Purple
SPS Subsystems	Orange

·         Use 45 mm tabs for each subsystem.

·         Use 40 mm tabs for sections, using the same color as the subsystem tabs.

OPERATIONS SECTION

In each system/category and/or subsystem, include an operations section which includes:

1.      System Description

2.      System Operating Instructions

3.      Schematic Diagrams

4.      Equipment Data Sheets

SYSTEM DESCRIPTIONS

Power Distribution System - PDS:

1.      Calculated demand in kVA of entire system and on each transformer 150 kVA and above.

2.      Short circuit analysis of entire system, including incoming fault level.

3.      Protective Device Coordination study for entire system, including emergency system.

4.      Description of protection, transfer, and metering scheme for normal and emergency systems supported by schematic diagrams.

5.      Calculated system operating power factor with method of improvement and anticipated improvement.

6.      Calculated demand in kVA of Emergency Power System.

7.      Single line diagram of entire power system indicating all breakers, switches, protective devices, and instrumentation.

8.      Calculated demand on UPS systems where installed.

Lighting Systems - LTG:

1. Interior Lighting:

·         Calculate and include energy consumption in Watts per square meter.

·         Include any areas where ambient lighting has been supplemented with task lighting.

·         Anticipated design lighting levels on a room-by-room basis.

·         Describe all ballast and light sources/lamps used.

·         Include description of diffusers.

·         Include battery lighting units and exit lights.

2. Exterior Lighting:

·         Include anticipated designed lighting levels for parking lots, roadways, etc.

·         Describe ballasts and light sources to be used.

·         Include description of diffusers and distribution pattern for each fixture.

3. Lighting Control System:

Interior Lighting:

·         Describe method of switching, including corridors, large areas, and lighting connected to emergency or standby power.

·         For low voltage switching systems, include:

o    Manufacturer and model number

o    Type of switch used

o    Relay

o    Interface card in panels

o    Time clock/computer controlled and zone(s) of control

o    Location of any master switches and areas they control

Exterior Lighting:

·         Describe method of controlling exterior lighting (photocell, time lock, override switch, master switch, etc.)

·         Include location of all control equipment

Communication Systems - COM:

1. Public Address System:

·         Manufacturer and model numbers of system and components

·         System installer

·         Integral transient and memory protection

·         Nature and quantity of preamplification inputs and mixer capacity

·         Input precedence

·         Zoning and zone control

·         Power requirements of speaker zones

·         Power amplifier sizes

·         Speaker types, sizes, and spacing

·         Horn types

·         Other processing equipment (compressors, equalizers)

·         Microphones

·         Interfaces with EVAC, telephone, security system, etc.

2. Intercom System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Control exchanges as distributed

·         Press to talk or open voice

·         Master and submaster station types

·         Interface to telephone, paging systems

·         Other functions like group call, carry-on

3. Nurse Call System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Visual or audio-visual

·         Direct-select or microprocessor based; LCD, LED, video display

·         Address capacity

·         Master, patient, staff, duty, emergency stations

·         Dome and zone lights

·         Peripherals such as narcotics cabinet alarm, exit alarm, smoke detector relay contact, out-of-bed alarm, physio monitor

·         Connections to paging, pocket pager, patient entertainment, other system interfaces

·         Call cords, pillow speakers, controls

·         Master station features: required, hidden/disabled, secondary

4. Programmable Clock System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Master Clock: location, supervisor, manual control, daylight savings, program control points

·         Clocks: digital/analog, 12 or 24-hour, mounting

·         Interval Timer Clock: stop/start/reset buttons, pilot lights, descriptions

5. Telephone System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         PABX size, centralized/distributed

·         Software package

·         Features and functions

·         Smart telephone sets, secondary sets

·         Connections to paging, intercom, security, mobile radio, etc.

·         Call detail recording

6. Cable Television/MATV System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Stations received, antenna type

·         Amplifiers (main and secondary)

·         Splitters, in-line taps

·         Cable and outlet types

·         Distribution riser

7. Pocket Paging System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Antennas

·         Encoder and transmitter

·         Pager types and message capacity

·         Intercommunication to other systems

8. Mobile Radio System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Antennas, transmitter/base stations, mobile sets

·         Connection to other systems

9. Doctor's Register System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Processor, software package, capacity

·         Entry station, printout of messages

·         Telephone and visual paging interfaces

10. Dictation System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Central bank, transcription and author stations

·         Capacity and remote connections

11. Sound Masking System:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Pink noise generation

·         Amplifiers or self-powered speakers

·         Noise shaping equalizer

·         Speakers, enclosures, mounting

·         Number of channels used

Fire Safety Systems - FSS:

Fire Alarm System:

·         Manufacturer and model number

·         General description (single/two stage, zoned, coded/non-coded)

·         Interconnection to other systems (security, BMS)

·         Control unit, power supply, communicators

·         Pull stations, heat and smoke detectors

·         Signal devices (bells, speakers), amplifiers

·         Door holders, sprinkler flow and tamper devices

·         End-of-line devices, printers, floor panels

·         Integral transient and memory protection

Emergency Voice Communication System:

·         Manufacturer and model number

·         Command center, power supply, amplifiers

·         Zoning and control

·         Speakers, microphones

·         Integral transient and memory protection

Security Systems - SEC:

Security Systems:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         System type and composition

·         Location and areas served

·         Function of components

·         Design criteria: occupied space, security risks, future expansion, offsite reporting, system interfaces, life safety/code issues, power failure operation

Video Surveillance:

·         Manufacturer and model numbers

·         System installer

·         Integral transient and memory protection

·         Areas covered

·         Camera and lens types

·         Switchers, control equipment, monitors

·         Fiber optic equipment and cable

·         Pan/tilt equipment

·         Environmental equipment (enclosures, heaters, fans)

SYSTEM OPERATING INSTRUCTIONS

Prepare system operating instructions with manufacturer/supplier bulletins backup, including:

Power Distribution System - PDS:

·         Overall system operation normal/emergency

·         High voltage system switching, isolation, grounding

·         Power factor improvement equipment details

·         Protective schemes description

·         Transfer schemes normal and emergency

·         Emergency power generation, load shedding, peak shaving

Lighting Systems - LTG:

·         Lamp types compatible with ballasts

·         Timelock and photocell

·         Low voltage system details and location

·         Computer-controlled system operation and programming

Communication Systems - COM:

·         Public address inputs, zoning, volume, settings

·         Intercom programming, operation, system connections

·         Nurse call operation, programming, capacity, zones

·         Programmable clock controls and programming

·         Telephone system features, call recording, connections

·         TV distribution system signal source and outlets

·         Pocket paging operation and features

·         Mobile radio operation and antenna locations

·         Doctor's register system operation and features

·         Dictation system capacity and features

·         Sound masking components and settings

Fire Safety Systems - FSS:

·         Fire alarm system control, zoning, programming, alarms

·         Emergency voice communication operation and volume control

Security Systems - SEC:

·         Security system operator instructions, device locations, safety

·         Video surveillance camera assignments and controls

SYSTEM SCHEMATICS

Include all applicable schematics that assist in operation and maintenance.

EQUIPMENT IDENTIFICATION

·         Provide data for each system component on Alberta Infrastructure Equipment Identification forms (mainly for Power Distribution System equipment).

·         Minister supplies reproducible copies; contractor to produce missing forms.

MAINTENANCE SECTION

General:

·         Summarize maintenance data from contractor submissions and manufacturers’ data.

·         Include a maintenance section for each system.

·         Organize data into:

1.      Maintenance Tasks and Schedules

2.      Spare Parts

3.      Suppliers and Contractors

4.      Tags and Directories

5.      Maintenance Brochures

Maintenance Tasks and Schedules:

·         Organize by system category and system component, summarizing tasks as:

o    Daily

o    Weekly

o    Monthly

o    Semiannually

o    Annually

o    When required

Spare Parts List:

·         Organized by system category and component, listing parts needed.

Suppliers and Contractors List:

·         Provide name, address, and phone number for each supplier and contractor per component.

Tags and Directories:

·         Provide copies of tags and directories per contract documents.

Maintenance Brochures:

·         Include copies of manufacturers' maintenance brochures, one brochure per tab, max 25 sheets.

CONTRACT DOCUMENTATION AND STANDARDS SECTION

Coordinate collection of data for this section.

Organize data required by Construction Contract into sections with divider tabs:

·         Drawing List

·         Shop Drawings and Product Data

·         Certificates

·         Warranties and Bonds

·         Reports

·         Standards Division

Drawing List:

·         List all drawings required for construction performance.

Shop Drawings and Product Data:

·         Provide final copies of all shop drawings and product data with index and tabs (max 25 sheets).

Certifications:

·         Copies of contractor certifications and test reports verifying product and system performance including but not limited to:

o    Electrical systems inspection

o    Utility company inspection

o    Occupational Health and Safety inspection

o    Fire Alarm Verification certificate

Warranties and Bonds:

·         One copy each of contractor and manufacturer warranties longer than one year, bonds, and service contracts.

Reports:

·         Copies of testing, adjusting, and balancing reports per contract specifications with index and tabs.

Standards Division:

·         Allow 25 mm binder space for standards.